About the Division

Finance and Accounts (F&A) division is one of the important divisions of Bangladesh Open University. Finance and Accounts division plays a vital role to solve the financial matter or claim as early as possible. All types of bill like TA/DA, teachers honorarium, suppliers and tender bills, petty cash, monthly salary, pension, overtime bill, recreation allowance, selection grade, time scale, up-gradation, GPF, house loan, benevolent fund, pay fixation & payment of salary, bill, arrear bill and others are checked and verified from this division according to the respective Gov’t and BOU act rules and regulation. This division also deducts source VAT & TAX from bill as per Gov’t rule if it is applicable. Finance and Accounts Division collects program income from the Regional Resource Centre and Local Co-ordinating Office, collects tender security, bank performance security, others security and miscellaneous income from various sources and keeps all records properly. Besides these tender security or money is discharged or returned to the respective person or tender from accounts division at the end of the validity or contract period. All financial record like cash book, ledger book, advance register cheque issue register, bank statement income and expenditure statement are kept and maintained in this Division. Furthermore, this division also takes necessary co-operation and provides support to prepare a yearly budget within the stipulated time under the guidance of the authority. F&A also prepares salary certificate for every teacher, officer and staff who is taxpayer and tax statement for tax office. This division also released the fund from the UGC and take necessary action for the investment of the surplus fund, renewal of investment and encashment of an investment. Monthly, quarterly, half-yearly and yearly income and expenditure statement are prepared from this division and send it to the UGC and ministry with their requirements. This division also put-up different letter for administrative approval and send it to various section, division and organization for necessary action. Finally, finance and accounts division also provides necessary papers and documents to external and internal audit team in order to settle any audit objections.


Mission

Bangladesh Open University provides education to the students all over Bangladesh through open and distance mode. Students can get education from anywhere at any age through distance method. For this a student depends on the electronic medium and IT facilities. After the approval of the authority Finance and Accounts Division wants to start a software-based payroll and accounts systems so that all Financial claim or matters solve as quickly as possible and students can get much more facilities from Bangladesh Open University and also complete their program on schedule time.

 

Responsibilities

Accounts Section:

1. To check and verify all types of bill/voucher according to the respective Govt. and BOU act, rules and regulation, and send these with relevant documents for approval.
2. To collect various types of miscellaneous income and keep the records properly.
3. To keep and maintain cashbook, budget book, advance register, cheque issue register, bank statement, income & expenditure statements and other record or statement properly.
4. To provide support to prepare a yearly budget.
5. To deduct source VAT & TAX from bill as per government rules if it is applicable.
6. To check & verify all payment, receipt and journal voucher for the approval of the authority.
7. To prepare monthly quarterly, half-yearly and yearly income & expenditure statements and send it to relevant bodies of the universities, UGC and Ministry with their requirements.
8. To check TA/DA bill and teacher’s honorarium bill according to the respective Gov’t and BOU act, rules & regulations and the rate approved by the Board of Governors (BOG) and send it with relevant documents for the approval of the authority.
9. To arrange a trusty board meeting of B.F and prepare working paper for taking a decision.
10. To collect tender security, bank performance security, others security and miscellaneous income from various sources and keep this record properly. Besides tender security or money will be discharged or return to the respective person or tenderer at the end of the validity or contract period.
11. To access all relevant financial statements and other financial works.
12. To puts up different letter for administrative approval and send it to various sections, divisions and organizations for necessary action.
13. To prepare a salary certificate for every teachers, officers and staffs.
14. To supply necessary papers and documents to the external and internal audit team in order to settle audit objections.
15. To deposit cheque to the Bangladesh Bank regarding Income Tax and VAT deducted at source.
16. To prepare monthly salary, monthly pension, over time, monthly benevolent fund and daily wages bill payment.
17. To examine bill of overtime & ensure the payment of recreation allowance.
18. To process pension files and assess financial benefits after PRL.
19. To calculate Financial benefits against 12 months leave PRL.
20. To assess GPF loan and present to the authority for approval.
21. To perform responsibility for BF by following steps like GPF.
22. To evaluate & calculate all salary-related expenditure.
23. To issue all kind of yearly salary certificate & monthly payslip for assessment of tax.
24. To fix pay according to office order of time scale, selection grade & govt. pay scale.
25. To maintain & process salary & fund register.
26. To ensure payment of arrear salary bill.
27. To give an opinion for approval of time scale, selection grade, EB cross, final payment of pension, lamp grant according to Govt. rule & BOU Rule.
28. To deposit D.D at bank which are sent from RRC by deducting fund.
29. To prepare receipts & payment accounts of the pension fund for submission to the UGC.
30. To issue a yearly GPF statement to every employee after calculating interest.
31. To maintain budget control register in respect of salary & pension.
32. To maintain the house loan register.
33. To maintain a copy of personal file regarding salary & allowances.
34. To arrange trusty board meeting of B.F. & G.I following the instruction of the respective authority.
35. To estimate salary budget report for each and every employee according to the demand of UGC & submit to the UGC for allocation.
36. To assist preparation of university budget.
37. To prepare Office/Division/School wise monthly, quarterly, half-yearly, yearly salary expenditure for budget preparation.
38. Any other duties assigned by the authority.


Finance Section:

1. To prepare the budget of the university under the guidance of the authority.
2. To submits monthly, quarterly and annual expenditure statements to the UGC and ministry for their requirements.
3. To released fund from the UGC.
4. To take necessary action for the investment of the surplus fund, renewal of investment and encashment of investments.
5. To supervise the works of budgetary control and payment of subscription and grants.
6. To keep liaison with the UGC, ministry, bank and other organization regarding financial matters.
7. To takes a step to settle audit objection.
8. To puts-up various types of the letter for administrative approval and send it to the various section, division and organization for necessary action.
9. To conduct various types of meeting like finance committee, investment committee, staff welfare committee and prepare minutes for the approval of the authority.
10. Any other duties assigned by the authority.


Monitoring Section:

1. To supervise and maintain the program income accounts for the regional resource center and Co-ordinating office.
2. To check and verify monitoring card-1 and 2 which is sent by the Regional Resource Centre.
3. To collect monthly Bank Statement from our central income receiving Bank (Sonali and Janata).
4. To prepare monthly, quarterly and yearly program income and expenditure statements.
5. To prepare the statement of different type of program income.
6. To estimate program income properly and timely deposited to the related accounts.
7. To put-up different types of the letter for administrative approval and send it to various section division and organization for necessary action.
8. To keep liaison with various types of bank and organization for necessary action.
9. To provide necessary papers and documents to internal and external audit team to settle audit objections.
10. To determine cost-benefit analysis from various types of program and recommendations to income related to a different program.
11. To keep and maintain program income related cash book, ledger book, income & expenditure statements and others record properly.
12. Any other duties assigned by the authority.

Officer's List

Name Designation Phone /E-mail

Md. Hemayet   Miah Director 9291116, 9291101-4/223
This email address is being protected from spambots. You need JavaScript enabled to view it.
Md. Mizanur Rahman Bhuiyan Administrative Officer This email address is being protected from spambots. You need JavaScript enabled to view it.
Accounts Section

Md. Malequzzaman Joint Director 9291101-4/226
Md.Sazzad Hossain choudhuary Deputy Director 9291101-4/431
This email address is being protected from spambots. You need JavaScript enabled to view it.
MS Nargis Akhter Deputy Director 9291101-4/231
This email address is being protected from spambots. You need JavaScript enabled to view it.
Md. Monsur Alam Deputy Director 9291101-4/229
This email address is being protected from spambots. You need JavaScript enabled to view it.
SM Atiqur Rahaman Assistant Director 9291101-4/399
This email address is being protected from spambots. You need JavaScript enabled to view it.
MS Julekha Khatun Assistant Director 9291101-4/434
Swarup Sarker Accounts Officer 9291101-4/228
This email address is being protected from spambots. You need JavaScript enabled to view it.
Md.Anarul Islam Accounts Officer This email address is being protected from spambots. You need JavaScript enabled to view it.
S.M Emran Hossain Accounts Officer 9291101-4/228
This email address is being protected from spambots. You need JavaScript enabled to view it.
MS Azimun Nesa Accounts Officer 9291101-4/434
Nazmul Haque Accounts Officer 9291101-4/224
MS Aleya Ferdousi Co-Ordinating Officer 9291101-4/228
MS Sarmin Akter Accounts Officer 9291101-4/434
Md. Tariqul Islam Administrative Officer
Mohammad wahiduzzaman Hawlader Administrative Officer 9291101-4/224
This email address is being protected from spambots. You need JavaScript enabled to view it.
Md. Ali Akbor Section Officer
Humayun Kabir Section Officer
Finance Section

Md.Fazlul Karim Deputy Director 9291101-4/230
MS Eiamin Rahman Deputy Director
Ex. ordinary leave
This email address is being protected from spambots. You need JavaScript enabled to view it.
Md. Mamunur Rashid Sarker Assistant Director 9291101-4/581
MS Nazneen Nahar Administrative Officer 9291101-4/
Monitoring Cell

Md. Nurul Islam Joint Director 9291101-4/220
Md. Altaf Hossain Administrative Officer 9291101-4/432
MS Hasina Akter Parvin Administrative Officer 9291101-4/432



Contact

MD. HEMAYET MIAH
Director (Finance and Accounts)
Finance and Accounts Division
Bangladesh Open University
Board Bazar, Gazipur-1705
Phone: 02-9291116; Fax: 02-9291116;
PABX: 02-9291101-4; Ext: 223.
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.